PRACTICAL VAT SOLUTIONS LIMITED
Company Number: 07600897
Registered Office: Holly House, 55 Grange Road, West Cowick, Goole, DN14 9EL
Last Updated: 19 May 2026
1. Introduction
PRACTICAL VAT SOLUTIONS LIMITED (“we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website, contact us, or engage our services.
We process personal data in accordance with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and other applicable privacy laws.
2. Who We Are
PRACTICAL VAT SOLUTIONS LIMITED
Company Number: 07600897
Registered Office:
Holly House
55 Grange Road
West Cowick
Goole
DN14 9EL
Email: info@practicalvatsolutions.co.uk
Website: Practical VAT Solutions
3. Information We Collect
We may collect and process the following categories of personal data:
Identity Information
- Full name
- Business name
- Job title
Contact Information
- Email address
- Telephone number
- Postal address
Financial and Tax Information
- VAT numbers
- HMRC correspondence
- Financial records
- Banking information where required for claims or payments
Technical Information
- IP address
- Browser type
- Device information
- Website usage data
- Cookies and analytics data
Communication Information
- Emails
- Messages
- Telephone recordings or notes where applicable
4. How We Use Your Information
We use personal data for the following purposes:
- providing VAT consultancy and reclaim services;
- communicating with clients and responding to enquiries;
- preparing and submitting VAT-related claims;
- complying with legal and regulatory obligations;
- improving our website and services;
- maintaining internal business records;
- fraud prevention and security monitoring.
5. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
- Contractual necessity — where processing is required to provide services;
- Legal obligation — to comply with tax, regulatory, or legal duties;
- Legitimate interests — for business administration, fraud prevention, and service improvement;
- Consent — where required for marketing communications or optional data collection.
6. Sharing Your Information
We may share your information with:
- HM Revenue & Customs (HMRC);
- professional advisers and accountants;
- payment providers;
- IT and software service providers;
- legal or regulatory authorities where required by law.
We do not sell personal data to third parties.
7. Data Retention
We retain personal data only for as long as necessary to:
- fulfil the purposes outlined in this policy;
- comply with legal, tax, and regulatory obligations;
- resolve disputes and enforce agreements.
Financial and tax records may be retained for up to 6 years or longer where legally required.
8. Data Security
We implement reasonable technical and organisational measures to protect personal data against:
- unauthorised access;
- disclosure;
- alteration;
- loss or destruction.
However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Your Rights
Under UK GDPR, you may have the right to:
- access your personal data;
- correct inaccurate data;
- request deletion of data;
- restrict processing;
- object to processing;
- request data portability;
- withdraw consent where processing relies on consent.
Requests can be submitted using the contact details below.
10. Cookies
Our website may use cookies and similar technologies to:
- improve website functionality;
- analyse website traffic;
- enhance user experience.
You can control cookies through your browser settings.
Where legally required, we will request consent before placing non-essential cookies.
11. Third-Party Websites
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external websites.
12. International Transfers
Where personal data is transferred outside the United Kingdom, we will take appropriate safeguards to ensure adequate protection in accordance with applicable data protection laws.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be published on our website with an updated revision date.
14. Contact Us
PRACTICAL VAT SOLUTIONS LIMITED
Company Number: 07600897
Holly House
55 Grange Road
West Cowick
Goole
DN14 9EL
Email: info@practicalvatsolutions.co.uk
Website: Practical VAT Solutions
15. Complaints
If you are unhappy with how we process your personal data, you may contact the UK Information Commissioner’s Office (ICO):